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Clinical Data Coordinator

JOB OVERVIEW:
This position provides support to the Chief Scientific Officer. Keyboard skills and the ability to courteously communicate with clients and physicians are essential. Assignments are specific; work is reviewed upon completion. Coordinates ongoing patient (client) data collection efforts, cleanup of existing information, converting current relevant data to company’s database, perform basic statistical analysis for the clinical data and write reports.

JOB DUTIES:

• Inputs data into the web-based information system in a timely and accurate manner
• Compiles or assists in the compilation of statistical information for special reports.
• Performs program support tasks such as organizing forms, photocopies, files, orders and maintaining program materials and handouts.
• Coordinates reminder calls for data collection evaluation visits and coordinates these visits with the CSO and Client Services.
• Types material from typed or handwritten copy
• Responsible for all correspondence related to clinical data collection.
• Prepares correspondence, reports, and other documents.
• Utilizes computerized data entry equipment and various word processing, spreadsheet, and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary and summarizes data in preparation of standardized reports.
• Compiles a variety of resources; may participate in sales/marketing activities such as distributing program brochures, retrieving client referrals, etc. if the need arises during the ongoing data collection efforts or as delegated by the supervisor.
• Maintains confidentiality and adheres to HIPAA regulations.
• Performs other work as required or assigned by the CSO. Conducts ongoing evaluation management:
  • Place reminder calls to clients
  • Mail and follow up client completion of SF 36 (quality of life surveys)
  • Prepare pre-treatment and post treatment evaluation packets for clients and physicians.
  • Enter data from clients/physicians’ evaluations into the company’s database system.
  • Save paper copies of evaluations to electronic client records in system.
• Performs data cleanup in SalesForce:
  • Match client diagnosis in client files with online information.
  • Verify client contact information in system.
  • Assist in accounting cleanup.
  • Enter information from clients/physicians into system (from paper format)
  • Delete or merge duplicate candidate entries or accounts.
  • Assign/change ratings for old leads as instructed.
• Assists with system implementation:
  • Scan and save paper files to client accounts.
• Sorts and maintains scientific publications and client data under CSO’s supervision.
• Enter client’s data into spreadsheets.
• Perform basic statistical analysis for client’s evaluation data.
• Assist with IND applications and clinical trial documents
• File documents to the FDA via electronic submission.

SKILLS/QUALIFICATIONS:

• Proficiency in Microsoft Office applications
• Excellent organizational skills
• Extremely strong English speaking and writing skills.
• Adhere to a regular work schedule.
• Familiarity with medical terminology.
• Able to do basic statistical analysis, such as mean, standard deviation, regression, hypothesis testing and sample size determination.
• Write basic statistical data report.
• In-depth knowledge of typing correspondences, reports, and other documents.
• Able to work and converse efficiently with all levels of colleagues, clients, and other external contacts.

EDUCATION/EXPERIENCE:

• A college degree in biological sciences or other related science field required. Statistical analysis experience is preferred.

REPORTS TO: Chief Scientific Officer

DEPARTMENT: Research & Development

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Celltex Therapeutics Corporation is a U.S. Equal Opportunity Employer.